GDPR compliance

What is GDPR?

The European Data Protection Regulation (GDPR) will be applicable as of May 25th, 2018 in all member states to harmonize data privacy laws across Europe.

GDPR Data protection by design and by default

As a controller and processor Docsify implements appropriate technical and organizational measures for ensuring that, by default, only personal data which are necessary for each specific purpose of the processing are processed.

Docsify implements measures to ensure a level of security appropriate to the risk, including inter alia as appropriate:

  • the pseudonymisation and encryption of personal data;
  • the ability to ensure the ongoing confidentiality, integrity, availability and resilience of processing systems and services;
  • the ability to restore the availability and access to personal data in a timely manner in the event of a physical or technical incident;
  • a process for regularly testing, assessing and evaluating the effectiveness of technical and organizational measures for ensuring the security of the processing.

What does ‘processing’ mean?

‘Processing’ of personal data includes “collection, recording, organization, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction,” as in Article 4 (2) of the regulation.

What kind of a role Docsify has in data protection?

Docsify is defined as:

1) data controller in relation to Docsify’s users and email lists subscribers;

2) data processor in relation to the data owners whose personal data is uploaded to Docsify and used in emails sent via Docsify by its users.

It means that as a company, we oversee a couple of matters:

  • Docsify needs to inform its users and email lists subscribers whenever a third party takes part in processing their personal data.
  • Docsify is obliged to immediately inform the user in case a person from the user’s prospect list contacts Docsify to stop the outreach
  • Docsify informs about the ‘right to be forgotten’ and the ‘right to assist in data deletion’ on a special request. As a Docsify’s user or an email list subscriber, you may request your personal data change or deletion.
  • Docsify will address any violation of GDPR submitted at support[at]docsify.net.

How Docsify’s users can change or remove their personal data from Docsify.net?

To change or delete any personal data, Docsify’s users should contact the support team at support[at]docsify.net.

What is Docsify doing to comply with GDPR?

Docsify takes actions to meet all the GDPR requirements that relate to protecting the privacy concerns of our app users, website and blog visitors, as well as email lists subscribers.

Here’s what we’re going to do before the regulation becomes binding:

  • familiarize ourselves with the full text of the regulation (COMPLETED)
  • attend legal training and seminars (COMPLETED)
  • make changes to Privacy Policy, Terms of Service, Safety & Security documents (IN PROGRESS)
  • make a list of all the in-app sections to comply with the regulation (COMPLETED)
  • implement changes in the app to make sure all users can comply with GDPR when sending emails via Docsify (IN PROGRESS)
  • make a list of all the areas on the website and blog to comply with the regulation (COMPLETED)
  • make sure the personal data of Docsify’s users and email lists subscribers is well-protected (COMPLETED)
  • educate the users about GDPR in relation to email outreach (IN PROGRESS)

 

Accuracy

As Docsify’s user or email list subscriber, you have the right to make changes to your personal data processed by Docsify. Privacy Policy specifies how you can request the changes or where you can edit your data yourself.

 

As data administrator (the user), you need to make sure all the data you process is up to date. Personal data that is inaccurate or out-dated should be deleted or altered immediately.

 

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