by Ilya Azovtsev December 19, 2018 Reading Time: 3 minutes

How to merge 2 Gmail accounts?

How to merge 2 Gmail accounts?

Do you use Gmail? I'm sure you do.

How many Gmail accounts do you have? I bet at least two. One account for personal needs and the second one for business goals. And it's hard to work in both by switching between tabs.

You get a few important emails in the first Gmail account, but you're writing an email in your second account and don't notice that urgent email. When you switch back to the second account, you get responses in your first Gmail account…HELP! After 10 minutes of this madness, you only have one question - "Can I combine Gmail accounts into one inbox?"

I will show you how to merge two 2 Gmail accounts and forget about that pain. There is no need to set up a new account for Gmail; you can link two current Gmail accounts into one.

Just imagine - you can combine Gmail accounts and receive emails from ALL your accounts (no matter whether it's Gsuite or usual Gmail) and reply to all incoming emails from ALL your accounts in one place.

Combine multiple Gmail accounts in just five minutes. It's easy! Take a look at this four-minute video from our Gmail Academy

or follow the steps below.


"How do I merge Gmail accounts?"

Let's say we have two Gmail accounts:

  1. white

  2. yellow

I want to add a second Gmail account and use only the first (white) account and forget about even opening the second (yellow) Gmail account.

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Step #1. Merge Gmail accounts.

1. Start forwarding emails from the second account to the first account.

2. Auto-Forward emails from the yellow Gmail account to the white account, so all emails are in one location.

3. Go to the white Gmail account > Settings  > Forwarding and POP/IMAP.

4. Click on “Add forwarding address” and enter the Gmail address of the white account.

5. Google will ask whether you want to forward emails to the main account; just click "Proceed."

6. Go to the main account, and you should see an email from Google stating that we need to confirm receiving emails from account one. Click on the link, confirm, and that’s it!

 7. Now go back to the yellow account:  Settings > Forwarding and POP/IMAP. Choose Forward a copy of incoming mail (we recommend you pick “Keep the copy”).

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Save changes and SMILE! Now you will get all email in one inbox. It means that everything sent to the yellow account will be forwarded automatically to the white account. So without changes in accounts and Google passwords, we integrated two Gmail accounts.

Step #2. Set up reply from different Gmail accounts in one place

Ok; that was just the first step of merging two Gmail accounts, and now we receive emails sent to both yellow and white accounts in one place. But what if I want to reply to them? You need to set up Gmail alias accounts. To do it, follow these steps:

1. People always ask - How do I add an alias in Gmail?  It's easy! Just go to settings (in the white -main account) > Accounts and import > Add another email address.


2. Enter the address you want to send from and put in the name and set “Gmail reply as alias.” This is important!

3. Click Send Verification, and now we can close the window after we receive got the confirmation email. We open the confirmation email and click the link. Confirm.

4. Go to Settings > Account and (this is important) we can see that now we can send emails from different accounts. Here you can choose what email will be the email by default after you merge your Gmail accounts. Also, we recommend you select "Reply from the same address the message was sent to." It means that if you receive an email sent to the yellow account, you will reply (by default) as the yellow account.

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So now that you've set up Gmail send mail as an alias and set up forwarding on the incoming email, you have merged Gmail accounts and you will be able to:

1.  Send emails from different accounts in one place;

2. Receive all sent emails to all your Gmail account in one place.

By the way, we also recommend you create filters on receiving emails from different Gmail accounts. For example, if the email sends to the yellow account, it'll SKIP the Inbox and will APPEAR in the yellow folder.

We nailed it! We combined Gmail accounts!

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So now you know how to add a new Gmail account to an existing one in just a few minutes. Also, you can merge more than two Gmail accounts.

By the way, if you want to know what happens with your sent emails after you merged two Gmail accounts, just track them with Gmail tracker. No matter how many merged accounts you have, it'll supercharge your Gmail and will let you know who:

  • Opened your emails

  • Clicked your links

  • Viewed your attachments 

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