Docsify October 22, 2018

4 Steps to Have an Inbox Feature in Your Gmail

4 Steps to Have an Inbox Feature in Your Gmail

Google announced that they are going to stop running their Inbox by Google product.


This was the second app for email management by Google, and what made Inbox better then Gmail was the smarter way Inbox works.


These are the main points that differentiated Inbox from Gmail:


 Smart replies


 “Snoozing” messages


Suggested emails to reply to


 Sort incoming mails into categories such as Trips, Purchases, Financial and Social


 Pinning emails in your Inbox


 Reminders


 Marking emails as done


Prioritizing emails


We're going to share 4 steps to get you ready to say “Bye-Bye” to Inbox by Google and power up your Gmail:



#1. Update to the New Gmail 2018 


What it will cover:


 Smart replies


 “Snoozing” messages


 Suggested emails to reply to


 Marking emails as done


Now that Google has released the New Gmail 2018 and announced that they are going to shut down Inbox, we understand that Google wants to merge Inbox + Gmail and create one Smart Email App.


Some of “killer features” from Inbox were added to the New Gmail (such as snoozing, smart replies and others–learn more about the new Gmail features in our article, “How to get and use the New Gmail features”). But unfortunately the New Gmail didn’t get all of the vital features, and for now, it doesn’t include all the functionalities Inbox users had.


So, upgrading to the newest Gmail version is the first step, but not the last one.



#2.  Replace Reminders with Native Add-ons in the New Gmail 2018 


What it will cover:


 Reminders


Lots of Inbox users named Reminders as one of the most important features of Inbox. And it's a really awesome part of Inbox, because you can not only Receive emails and Reply to emails, but also schedule tasks and to-dos without leaving your email.


 In the new Gmail, there are no native reminders, but you can replace this with Add-ons. For example, there are 3 native Add-ons you can use: Google Calendar, Google Keep and Tasks.



So when you need to schedule a call or any other task, you can use Google Calendar. When you need to note something down, for example, information from a client or a partner that you will need in the future, use Google Keep and leave it there. Or if you need a to-do list with Complete/Incomplete tasks you have for today or any other day, use Tasks.



#3. Prioritize your email conversations and spend time only on what matters  


What it will cover:


 Pinning emails in your Inbox


 Prioritizing emails


Inbox has a good prioritization feature, but it is not perfect. AI does not always know what really matters to you. So I can recommend two ways of prioritizing your inbox:


1. There is a way to manually put the most important conversations at the top of your inbox and pin them there. You can mark needed conversations with stars and always have them at the top of your Inbox.


See more about how to prioritize your inbox.



2. You can prioritize your conversations by how much recipients interact with your emails. With the Docsify extension, you will see who opened your emails, clicked your links and viewed attachments.


For example:



Natalie didn’t even open your email, while at the same time Ilya opened emails, clicked links, and viewed an attachment multiple times. So the perfect thing to do is to contact Ilya.




#4. Have Email Shortcuts and Type Text Faster 


What this will cover:


 Smart replies.


Of course, “smart” typing is awesome, but it isn't perfect.


Gmail will suggest common phrases for you, such as “Hey there! Hope you’re doing well.” You can’t customize this based on your own communication style. In this case, I highly recommend checking Docsify’s Email Shortcuts.



For example, you can save the text: “I hope you will check our sales proposal by the end of this month” and bind it to the phrase “hope."


And then with Docisfy you can just type “hope” + push the “TAB” button on your keyboard. The magic happens, and your full text appears.



What You Can’t Replace:


In the end, there is only one feature that can’t be fully replaced: sorting Trips, Purchases, Financial, and Social emails. The best way to replicate this for now is to sort all incoming emails with Labels. Subscribe to Gmail Academy and check our “How to use Labels” video that will be released soon.



Summary


We hope that Google will add more features to the new Gmail, but even now you CAN replace your Inbox with the new Gmail and third-party tools like Docsify, which will help you:


 Track your emails and prioritize the list of recipients by their level of engagement.


 Save time with email templates and shortcuts


 More additional features




Start from getting Docsify